Is Exacoach only for football academies, or gyms and personal trainers too?

All three. Sports academies use it for batches, student fees, and coaching programs. Gyms use it for memberships, renewals, and expiry alerts. Personal trainers use it for client workout plans, goal tracking, and payment reminders. One platform — you only pay for what your business type needs.

We already run everything on WhatsApp and Excel. Is switching worth it?

Most owners switch when fee collection slips below 80% or they lose track of who paid. Exacoach doesn't replace WhatsApp — it automates the reminders so you're not manually messaging 200 parents every month. Your existing UPI QR still works; you just mark payments in one tap instead of scrolling through screenshots.

How do WhatsApp fee reminders work?

You upload student or member phone numbers and set a reminder schedule — e.g. 3 days before the 5th of every month. Exacoach sends the message on your academy's behalf. You're responsible for collecting consent (most academies add a line in their registration form).

How long does setup take? Do I need a developer?

Most academies go live in under 15 minutes. Add your logo, create your first batch, upload your UPI QR, and import students from a spreadsheet. No coding, no IT person. We have step-by-step onboarding inside the dashboard, and our team can help over WhatsApp if you get stuck.

How much does it cost? Are there hidden fees?

Plans start from ₹799/month for all business types — sports academies, gyms, and personal trainers — billed in INR. No setup fee, no per-student charge, and no commission on your UPI collections. See the pricing section for Growth and Pro if you need WhatsApp automation or multiple centres.

Is my student and payment data stored securely in India?

Yes. Data is hosted on secure cloud infrastructure with encryption in transit and at rest. We follow India's Digital Personal Data Protection Act guidelines. We never sell your data or use student records for advertising. Full details are in our Privacy Policy.

Built for sports academies and fitness businesses

The all-in-one platform for sports academies and fitness businesses

Replace WhatsApp chaos and manual registers. Manage members, fees, batches, coaching programs, and goal tracking — all from one clean dashboard.

Start Free Trial See how it works

30-day free trial · No credit card · Cancel anytime

Exacoach dashboard with members, fees, and batch overview

50+

Sports academies & fitness businesses

1,000+

Members managed

₹10L+

Fees collected

4.9/5

Rating

Simple setup

Up and running in 10 minutes

Three quick steps from sign-up to a live academy/gym — no IT team, no complicated setup.

Step 1

Create your account

Step 2

Set up your academy/gym

Add your logo, batches, members, and payment QR in minutes.

Step 3

Build & assign programs

Create coaching programs, weekly schedules, and goals — then assign them to clients instantly.

No credit card required · Cancel anytime · Free for 30 days

Solution

Everything your academy needs, built in

From fee reminders to online sign-ups — handle daily operations without spreadsheets or scattered WhatsApp groups.

WhatsApp reminders

Automatic fee reminders go out on WhatsApp before due dates — no chasing users on separate chats.

WhatsApp fee reminder message sent to a parent

Online payments

Track UPI and online fee payments in one place. Mark receipts in a tap and see who's paid at a glance.

Online payment checkout screen for academy fees

Self registration

Share a registration link with users. They sign up online and appear in your approval queue, ready to enrol.

User management

Manage students, members, and clients across batches and centres — profiles, status, and history in one dashboard.

Testimonials

Loved by coaches & academy/gym owners

Hear from sports academy and fitness business owners across India who replaced WhatsApp chaos with Exacoach.

4.9/5· 50+ sports academies & fitness businesses

4.9

“Exacoach saved us 10 hours every month. Fee collection used to be a nightmare on WhatsApp. Now parents pay and we mark it done in seconds.”

RMRavi MenonReal Football Academy, Kochi

4.9

“Our landing page looks more professional than places 10x our size. Members trust us more since we went digital.”

ASAnitha SSwimRight Academy, Chennai

4.9

“Registration links and inquiry tracking paid for themselves in the first week. No more lost leads on WhatsApp.”

MAMohammed AliAl-Noor Sports Centre, Calicut

4.9

“Batch management used to mean three different Excel sheets. Now I see every student, every batch, every centre in one screen.”

PNPriya NairSmash Badminton Academy, Bengaluru

4.9

“Fee reminders go out automatically before the 5th of every month. Our collection rate went from 70% to 94% in two months.”

KVKarthik VenkatChennai Cricket Academy

4.9

“We went live in a single evening — logo, batches, payment QR, and a landing page parents could share on WhatsApp.”

SRSneha ReddyHyderabad Martial Arts Centre

4.9

“Parents finally see us as a professional academy, not a coaching class running on phone calls. Exacoach changed that perception.”

DJDavid JosephFitZone Gym, Kochi

4.9

“Generating match-day posters used to take our coach half a day. Now it takes two minutes, and they look better.”

MIMeera IyerElite Football Club, Pune

4.9

“Exacoach saved us 10 hours every month. Fee collection used to be a nightmare on WhatsApp. Now parents pay and we mark it done in seconds.”

RMRavi MenonReal Football Academy, Kochi

4.9

“Our landing page looks more professional than places 10x our size. Members trust us more since we went digital.”

ASAnitha SSwimRight Academy, Chennai

4.9

“Registration links and inquiry tracking paid for themselves in the first week. No more lost leads on WhatsApp.”

MAMohammed AliAl-Noor Sports Centre, Calicut

4.9

“Batch management used to mean three different Excel sheets. Now I see every student, every batch, every centre in one screen.”

PNPriya NairSmash Badminton Academy, Bengaluru

4.9

“Fee reminders go out automatically before the 5th of every month. Our collection rate went from 70% to 94% in two months.”

KVKarthik VenkatChennai Cricket Academy

4.9

“We went live in a single evening — logo, batches, payment QR, and a landing page parents could share on WhatsApp.”

SRSneha ReddyHyderabad Martial Arts Centre

4.9

“Parents finally see us as a professional academy, not a coaching class running on phone calls. Exacoach changed that perception.”

DJDavid JosephFitZone Gym, Kochi

4.9

“Generating match-day posters used to take our coach half a day. Now it takes two minutes, and they look better.”

MIMeera IyerElite Football Club, Pune

FAQ

Questions? We've got answers.

Straight answers for academy owners, gym managers, and trainers — before you leave WhatsApp and Excel behind.

Blog

Stories & insights from the world of sport

General sports articles, coaching tips, and fitness guides — alongside practical advice on fees, batches, and growing your academy or gym in India.

View all articles

Exacoach Blog

27 Jun 20263 min read

5 Things to Look for in Sports Academy Management Software

Choosing the right software for your sports academy can save hours every week. Here's what actually matters — and what most tools get wrong.

Read article

20 Jun 20268 min read

Why Personal Trainers Are Losing Clients (And How to Fix It)

You are good at training. So why does your client roster keep shrinking? The answer is rarely about your programming — it is about the gaps in how you manage, communicate, and retain clients at scale. Here is what experienced PTs get wrong, and how to fix it.

Read article

20 Jun 20266 min read

How Sports Academies Can Automate Fee Collection and Stop Chasing Parents on WhatsApp

Manual fee reminders, missed payments, and awkward parent follow-ups are draining your academy's time. Here is how to automate the entire fee collection cycle — from due date generation to WhatsApp reminders — and get paid on time, every time.

Read article

Pricing